Privacy and Policy

1. Scope and Data Controller Information

This Privacy Policy applies to personal data processed through the AJAERI website and associated publishing services.

Depending on the context, AJAERI and its publishing/administrative team may act as the data controller or jointly determine data processing with editorial staff, hosting providers, and service partners involved in publication and platform operations.

2. Categories of Personal Data We Collect

We may collect personal data that is necessary for publishing operations, editorial administration, communications, user support, analytics, platform security, and legitimate business or compliance functions.

• Name, designation, institutional affiliation, and professional details
• Email address, phone number, and contact information
• Account credentials and user preferences
• Manuscript submission details, author/reviewer information, and publication metadata
• Communication records with editors or support teams
• Technical data such as IP address, browser type, device details, and usage logs
• Newsletter preferences and consent records

3. Sources of Personal Data

Personal data may be collected:

• Directly from users (authors, reviewers, readers)
• Through manuscript submission and editorial processes
• From institutional or professional affiliations
• Through website usage, cookies, and analytics tools
• From trusted third-party service providers

4. Purpose of Data Processing

We process personal data only when necessary for legitimate academic and operational purposes, including:

• Managing journal operations, submissions, and publications
• Conducting peer review and editorial workflows
• Communicating with authors, reviewers, and readers
• Maintaining publication records and metadata
• Providing user support and responding to inquiries
• Improving website performance and accessibility
• Ensuring platform security and preventing misuse
• Sending newsletters and academic updates (where permitted)
• Complying with legal and regulatory obligations

5. Legal Basis for Processing

Where applicable under relevant data protection laws, we may rely on one or more legal bases, including performance of a contract, legitimate interests, compliance with legal obligations, protection of rights or security, and consent where required.

Where processing is based on consent, you may withdraw consent at any time for future processing, without affecting the lawfulness of processing carried out before withdrawal.

6. Cookies and Analytics

The website may use cookies and similar technologies to, enhance user experience, analyse website traffic and usage, improve functionality and performance, maintain security

Where legally required, non-essential cookies or analytics tools are deployed only after consent. Further details are set out in our Cookie Policy.

7. Data Sharing and Disclosure

We do not sell personal data. We may disclose information where reasonably necessary for publishing operations, platform administration, legal compliance, security, or the protection of rights and legitimate interests.

• Editorial teams and authorized staff
• Technical service providers (hosting, security, analytics)
• Indexing and archiving services
• Legal or regulatory authorities when required

2. Categories of Personal Data We Collect

We may collect personal data that is necessary for publishing operations, editorial administration, communications, user support, analytics, platform security, and legitimate business or compliance functions.

• Name, designation, institutional affiliation, and professional details
• Email address, phone number, and contact information
• Account credentials and user preferences
• Manuscript submission details, author/reviewer information, and publication metadata
• Communication records with editors or support teams
• Technical data such as IP address, browser type, device details, and usage logs
• Newsletter preferences and consent records