Privacy and Policy

1. Scope and Data Controller Information

This Privacy Policy applies to personal data processed through the AJCIDM website and associated publishing services.

Depending on the context, AJCIDM and its publishing or administrative team may act as the data controller or jointly manage data processing with editorial staff, hosting providers, and service partners involved in publication and platform operations.

2. Categories of Personal Data We Collect

We collect only the personal data necessary for journal operations, editorial processes, communication, and platform management.

• Name, designation, institutional affiliation, and professional details
• Email address, phone number, and contact information
• Account credentials and user preferences
• Manuscript submission data, author/reviewer details, and publication metadata
• Communication records with editors or support teams
• Technical data (IP address, browser type, device information, usage logs)
• Newsletter preferences and consent records

3. Sources of Personal Data

Personal data may be collected:

• Directly from users (authors, reviewers, readers)
• Through manuscript submission and peer review processes
• From institutional or professional affiliations
• Through website usage, cookies, and analytics tools
• From trusted third-party service providers

4. Purpose of Data Processing

We process personal data only when necessary for legitimate academic and operational purposes, including:

• Managing journal submissions, peer review, and publication processes
• Conducting editorial and review workflows
• Communicating with authors, reviewers, and readers
• Maintaining publication records and scholarly metadata
• Providing user support and responding to inquiries
• Improving website performance, usability, and accessibility
• Ensuring platform security and preventing misuse
• Sending newsletters and academic updates (where permitted)
• Complying with legal and regulatory obligations

5. Legal Basis for Processing

Where applicable, data processing is based on, performance of a publishing or service-related contract, legitimate interests in academic publishing and communication, compliance with legal and regulatory obligations, protection of rights, safety, and security, user consent (where required)

Users may withdraw consent at any time for future processing.

6. Cookies and Analytics

The website may use cookies and similar technologies to enhance user experience, analyze website traffic and usage, improve functionality and performance, maintain platform security

Where required, non-essential cookies are used only after obtaining user consent. Additional details may be provided in a separate Cookie Policy.

7. Data Sharing and Disclosure

We do not sell personal data. Data may be shared only when necessary for journal operations or legal compliance.

• Editorial team members and authorized staff
• Technical service providers (hosting, analytics, security)
• Indexing and archiving services
• Legal or regulatory authorities when required

8. International Data Transfers

Due to the global nature of academic publishing, personal data may be processed in multiple countries. Appropriate safeguards are implemented to ensure compliance with applicable data protection laws.

9. Data Retention

Personal data is retained only as long as necessary for:

• Editorial and publication purposes
• Maintaining academic records and archives
• Legal and regulatory compliance
• Security and audit requirements

Published research and associated metadata may be retained long-term to preserve the scholarly record.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, misuse, or disclosure.

However, no system is completely secure, and users are responsible for maintaining the confidentiality of their account credentials.

11. User Rights

Subject to applicable laws, users may have the right to:

• Access their personal data
• Correct or update inaccurate information
• Request deletion of data
• Restrict or object to processing
• Request data portability
• Withdraw consent where applicable

Requests can be made using the contact details below.